HR teams are drowning in administrative work — job postings, screening resumes, writing policies, onboarding docs, and employee communications. AI handles the repetitive parts so you can focus on people.

Here are seven tools that make a real difference.

1. ChatGPT — The HR Swiss Army Knife

Best for: Job descriptions, policy drafts, employee communications, interview questions, onboarding materials.

ChatGPT handles virtually every HR writing task. It’s the most flexible option and the best starting point.

Sample prompt: “Write a job description for a [title] at a [company type]. Include: role summary, 5-7 key responsibilities, required qualifications, preferred qualifications, and a section about company culture. Tone: professional but human. Avoid gendered language.”

Pricing: Free or $20/month for Plus.

2. Textio — Bias-Free Job Postings

Best for: Writing inclusive job descriptions that attract diverse candidates.

Textio analyzes your job postings for biased language, gendered terms, and phrases that discourage certain demographics from applying. It suggests alternatives in real-time.

Key advantage: Data-backed suggestions based on millions of job postings and their outcomes.

Pricing: Enterprise pricing. Contact for quote.

3. HireVue — AI-Powered Screening

Best for: High-volume recruiting, initial candidate screening.

HireVue uses AI to assess video interviews and chat-based assessments. It evaluates responses against job-relevant competencies. Useful when you’re screening hundreds of applicants for a role.

Caution: AI screening tools face increasing regulatory scrutiny. Check your local laws — NYC, Illinois, and the EU have specific requirements for AI in hiring.

Pricing: Enterprise pricing.

4. Lattice AI

Best for: Performance reviews, engagement surveys, goal tracking.

Lattice’s AI features help managers write better performance reviews, identify engagement trends, and suggest development goals. The AI drafts review comments based on documented feedback throughout the year.

Pricing: Starts at $11/person/month.

5. Grammarly Business

Best for: Consistent, professional HR communications across the team.

Every email from HR represents the company. Grammarly Business ensures consistent tone and catches errors across your entire HR team. The style guide feature enforces your company’s preferred language.

Pricing: $15/user/month.

6. Notion AI

Best for: HR knowledge bases, policy documentation, onboarding wikis.

If your HR team uses Notion for documentation, the AI add-on summarizes policies, generates FAQ answers, and helps maintain your employee handbook. Useful for keeping documentation current.

Pricing: $10/month add-on.

7. Otter.ai

Best for: Interview transcription, meeting notes, exit interview documentation.

Otter transcribes interviews and meetings automatically. For HR, this means accurate records of interviews (useful for compliance), exit interviews, and team meetings without manual note-taking.

Pricing: Free (300 min/month), Pro $17/month.

Compliance Considerations

AI in HR carries specific legal risks:

• Hiring bias: AI tools can perpetuate existing biases in your hiring data. Audit regularly.
• Privacy: Employee data in AI tools must comply with your privacy policies and local regulations (GDPR, state privacy laws).
• Transparency: Some jurisdictions require disclosure when AI is used in hiring decisions.
• Record keeping: Document your AI use in hiring for potential audit or litigation defense.

Where to Start

Solo HR professional: ChatGPT (free) + Grammarly (free tier). Covers 80% of writing tasks.

Small HR team: Add Textio for job postings and Otter for interviews.

Enterprise HR: Lattice for performance management + HireVue for recruiting + a formal AI use policy.

The best HR teams use AI to handle the paperwork faster so they can spend more time on what actually matters — the people.