I got tired of writing the same types of prompts over and over for HR tasks, so I built this collection. These prompts are ready to use — copy, fill in the brackets, paste into ChatGPT or Claude. I’ve refined each one through dozens of iterations to get output that’s actually usable, not generic filler.

1. Job Description

“Write a job description for a [job title] at a [company type/size]. Key responsibilities: [list 3-5]. Required qualifications: [list]. Preferred qualifications: [list]. Include a company culture paragraph. Use inclusive language. Salary range: $[X]-$[Y].“

2. Interview Questions

“Generate 10 behavioral interview questions for a [job title] position. Focus on: [2-3 competencies — e.g., leadership, problem-solving, collaboration]. Include follow-up probes for each question. Mix STAR-format questions with situational ones.”

3. Performance Review

“Write a performance review for an employee who [performance level — exceeds/meets/needs improvement]. Role: [title]. Key accomplishments: [list]. Areas for growth: [list]. Include specific examples and 3 SMART goals for next quarter. Constructive and encouraging tone.”

4. Rejection Email

“Write a professional rejection email to a candidate who interviewed for [position]. They made it to [stage — phone screen/final round]. Be respectful, thank them for their time, and encourage them to apply for future openings. Under 100 words.”

5. Offer Letter

“Draft an offer letter for [candidate name] for the position of [title]. Start date: [date]. Salary: $[X]. Benefits summary: [list key benefits]. Reporting to: [manager]. Include standard contingencies (background check, at-will employment). Professional and welcoming tone.”

6. Employee Announcement

“Write an internal announcement for a new hire. Name: [name]. Role: [title]. Department: [dept]. Start date: [date]. Background: [brief — previous company, relevant experience]. Include a fun fact or personal detail to help the team connect. Keep it warm and brief.”

7. Policy Update Communication

“Write an email to all employees announcing a change to our [policy — e.g., remote work, PTO, dress code]. The change is: [describe]. Effective date: [date]. Reason for the change: [brief explanation]. Tone: clear, positive, and transparent. Include FAQ section with 3 anticipated questions.”

8. Exit Interview Questions

“Generate 12 exit interview questions for an employee leaving [voluntarily/involuntarily]. Cover: reasons for leaving, job satisfaction, management feedback, company culture, and suggestions for improvement. Mix open-ended and specific questions.”

9. Training Program Outline

“Create a training program outline for [topic — e.g., new manager training, DEI workshop, software onboarding]. Duration: [X hours/days]. Include: learning objectives, session breakdown with timing, activities, and assessment method. For [audience — new hires, managers, all staff].“

10. Difficult Conversation Script

“Help me prepare for a difficult conversation with an employee about [issue — e.g., consistent tardiness, performance concerns, interpersonal conflict]. Give me: an opening statement, key points to cover, anticipated responses and how to handle them, and a clear next-steps conclusion. Empathetic but direct.”

Tips for Better HR Prompts

• Specify your company size — advice for a 50-person startup differs from a 5,000-person corporation
• Include your industry — healthcare HR is different from tech HR
• Ask for inclusive language — AI defaults can contain biased language
• Set the tone — “professional but warm” vs “formal” makes a difference
• Request compliance notes — add “flag any potential legal concerns” to sensitive prompts

Related reading: 10 ChatGPT Prompts for HR Professionals · 10 AI Prompts for Employee Onboarding · 10 AI Prompts for Difficult Workplace Conversations

🛠️ Try our free tools: Job Description Generator · Interview Question Generator · Performance Review Generator