HR policies are the documents nobody reads until there’s a problem. AI helps you write policies that are clear enough to actually prevent problems — and draft them in minutes instead of days.

The policy writing prompt

``` Write an HR policy for [topic] for a [company size] [industry] company in [state/country].

Include:

• Purpose (why this policy exists — one sentence)
• Scope (who it applies to)
• Policy statement (the actual rules, clear and specific)
• Procedures (how to follow the policy, step by step)
• Exceptions (when the policy doesn’t apply)
• Consequences (what happens if violated)
• Definitions (any terms that need clarification)
• Effective date and review schedule

Tone: clear, professional, not legalistic. An employee should understand this without asking HR to explain it. Length: 1-2 pages max. ```

Most-requested policies

AI use policy (every company needs this in 2026)

``` Prompt: “Write an AI use policy for employees.

Cover:

• Approved AI tools (list: [tools])
• What data can be entered into AI tools (and what cannot)
• Client/customer data restrictions
• Intellectual property considerations
• Disclosure requirements (when to tell clients AI was used)
• Quality review requirements (human review before sending)
• Personal use vs work use
• Consequences for violations

Make it practical — employees should know exactly what they can and can’t do after reading this.” ```

Remote work policy

``` Prompt: “Write a hybrid remote work policy. Schedule: [X days office, X days remote] Eligibility: [which roles/departments] Equipment: [what company provides vs employee provides] Communication expectations: [response times, availability hours] Performance measurement: [how remote work is evaluated] Home office requirements: [internet speed, dedicated workspace]” ```

PTO policy

``` Prompt: “Write a PTO policy for a [company size] company. PTO days: [X days/year] Accrual: [how it accumulates] Carryover: [max days carried to next year] Request process: [how to request, advance notice] Blackout dates: [if any] Payout on termination: [yes/no, how calculated]” ```

Social media policy

``` Prompt: “Write a social media policy for employees. Cover: personal accounts mentioning the company, official company accounts, confidential information, harassment/discrimination, political speech, and consequences. Balance protecting the company with respecting employee rights. Reference NLRA protections where applicable.” ```

Compliance check

After drafting, verify compliance:

``` Prompt: “Review this HR policy for compliance issues. Company location: [state/country] Industry: [industry]

Check for:

• Conflicts with federal/state employment law
• Missing required disclosures
• Language that could be discriminatory
• Overly broad restrictions that may not be enforceable
• Missing accommodation provisions (ADA, religious, etc.)

Flag issues and suggest corrections.” ```

Important: AI compliance checks are a starting point. Have employment counsel review any policy before publishing, especially policies related to termination, discrimination, or employee rights.

Making policies readable

Most HR policies fail because nobody reads them:

``` Prompt: “Rewrite this HR policy in plain English. Current version: [paste]

Rules:

• 8th grade reading level
• Short sentences (under 20 words)
• Bullet points for lists
• Examples for anything ambiguous
• Bold the most important rules
• Add a ‘Quick Summary’ box at the top (5 bullet points)” ```

Tools

Tool	What it does	Price
ChatGPT	Draft any policy	Free / $20/mo
Claude	Better for nuanced, compliance-sensitive policies	Free / $20/mo
SHRM templates	Starting point templates	SHRM membership
BambooHR	Policy management + distribution	From $6/user/mo

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