Airtable sits between a spreadsheet and a database. It’s the tool people reach for when Excel gets messy but Salesforce feels like overkill. Marketing teams use it for content calendars, product teams use it for roadmaps, and operations teams use it for just about everything.

But Airtable’s pricing is per-user and gets expensive fast. Here’s what each plan actually costs and whether the upgrade is worth it.

📅 Pricing last verified: August 2026. We check and update pricing quarterly. If you notice a change, email us.

Airtable Pricing Plans (2026)

Plan	Monthly (per user)	Annual (per user/mo)
Free	$0	$0
Team	$24	$20
Business	$54	$45
Enterprise Scale	Custom	Custom

All paid plans charge per user with edit permissions. Read-only collaborators, form submissions, and share links are free on Team and Business plans.

Free Plan: What You Get

Airtable’s free tier is surprisingly capable for individuals and very small teams.

What you get:

• Unlimited bases
• 1,000 records per base
• 1 GB of attachments per base
• 100 automation runs per month
• Interface Designer (basic)
• Grid, calendar, form, kanban, and gallery views
• Real-time collaboration
• Mobile apps (iOS and Android)

What’s limited:

• 1,000 records per base (this is the killer, you’ll hit it fast)
• 2-week automation run history
• No sync across bases
• No extensions or custom apps
• No Gantt or timeline views
• No personal views
• No field editing permissions
• No branded forms

Best for: Individuals tracking personal projects, very small teams (2-3 people) with simple data needs, or anyone evaluating Airtable before committing to a paid plan.

Team Plan: $20-24/user/month

This is where Airtable becomes a real business tool. The record limit jumps significantly and you get the features that matter for collaboration.

What you get beyond Free:

• 50,000 records per base (50x the free plan)
• 20 GB of attachments per base
• 25,000 automation runs per month
• Extensions and custom apps
• Gantt and timeline views
• Personal and locked views
• Expanded color and formatting options
• 6-month automation run history
• Sync across bases (one direction)

What’s still limited:

• No field or table editing permissions
• No SAML-based single sign-on (SSO)
• No two-factor authentication enforcement
• No admin panel
• No branded forms with custom domains
• No automatic data classification

Best for: Teams of 5-50 people who need Airtable as a central work hub. Marketing teams managing content, product teams tracking features, operations teams running processes.

Business Plan: $45-54/user/month

The Business plan is where Airtable starts feeling enterprise-grade. It’s expensive, but the record limits and admin features justify it for larger teams.

What you get beyond Team:

• 125,000 records per base
• 100 GB of attachments per base
• 100,000 automation runs per month
• Two-way sync across bases
• Personal and locked views with more granularity
• Field and table editing permissions
• SAML-based SSO
• Two-factor authentication enforcement
• Admin panel with usage analytics
• Branded forms with custom domains
• 1-year automation run history
• Automatic data classification

What’s still limited:

• No unlimited records (125K is the cap on self-serve)
• No custom data retention policies
• No HIPAA compliance
• No dedicated support

Best for: Larger teams (50+ people) that need admin controls, SSO, and higher record limits. Also necessary if you need two-way sync between bases or field-level permissions.

Enterprise Scale: Custom Pricing

The top-tier plan for organizations with complex needs. You’ll need to talk to Airtable’s sales team.

What you get beyond Business:

• 500,000+ records per base (up to 100M on HyperDB)
• 1 TB of attachments per base
• 500,000+ automation runs per month
• Unlimited workspaces and bases within the organization
• Organization-wide governance
• Custom data retention policies
• HIPAA compliance (with BAA)
• Dedicated customer success manager
• Priority support
• Custom onboarding and training

Best for: Large enterprises (500+ users) that need massive scale, compliance features, and dedicated support. Overkill for most small to mid-size businesses.

The Real Cost: A Worked Example

Let’s say you have a 15-person marketing team on the Team plan.

Team plan cost:

• 15 users x $20/month (annual) = $300/month
• Annual: $3,600

Same team on the Business plan:

Business plan cost:

• 15 users x $45/month (annual) = $675/month
• Annual: $8,100

The Business plan costs $4,500 more per year. You get 125K records instead of 50K, two-way sync, SSO, and admin controls. If you need SSO or field-level permissions, the upgrade is worth it. If you don’t, stick with Team.

Hidden Costs to Watch

Record limits are per base, not per account. Each base has its own record limit. If you have 10 bases on the Team plan, each can have 50,000 records, not 5,000 each.

Automation runs add up fast. If you have automations running on every record change, you’ll burn through 25,000 runs quickly on the Team plan. Monitor your usage in the admin panel.

Attachments count against storage. 20 GB sounds like a lot, but if you’re attaching images or documents to records, you’ll hit the limit. Consider linking to cloud storage instead.

Sync is one-way on Team. If you need two-way sync between bases, you need the Business plan. One-way sync (Team) means changes in one base don’t flow back.

AI credits are separate. Airtable’s AI features require credits that may have usage limits depending on your plan.

How Airtable Compares

If you’re comparing Airtable to other tools, we have detailed breakdowns for Notion pricing, Monday.com pricing, and ClickUp pricing. Each has different strengths depending on whether you need a database, a project manager, or a work OS.

For teams that primarily need project management (not a database), Asana pricing or Monday.com may be more cost-effective. Airtable is best when you need the relational database structure.

For accountants and financial teams, QuickBooks or Xero handle accounting-specific workflows better than Airtable, though Airtable can be customized for financial tracking.

Which Plan Should You Pick?

Choose Free if:

• You’re an individual or very small team (2-3 people)
• You have fewer than 1,000 records per base
• You don’t need advanced automations or extensions

Choose Team ($20-24/user/mo) if:

• You have 5-50 users
• You need 50,000 records per base
• You want extensions, Gantt views, and expanded automations

Choose Business ($45-54/user/mo) if:

• You need SSO or field-level permissions
• You need two-way sync between bases
• You have 50+ users and need admin controls

Choose Enterprise Scale (custom) if:

• You need 500,000+ records per base
• You require HIPAA compliance
• You need dedicated support and custom onboarding

For most teams, the Team plan is the right starting point. Upgrade to Business when you hit the record limit or need SSO.

FAQ

Is Airtable really free? Yes, the Free plan is genuinely free with no time limit. You get unlimited bases with 1,000 records each and 1 GB of attachments. The main limitation is the record count per base.

Can I switch plans later? Yes. Upgrading takes effect immediately and you’re prorated for the rest of the billing cycle. Downgrading takes effect at the end of your current billing period.

How does Airtable charge for users? Airtable charges per user with edit permissions. Read-only collaborators, form submissions, and share links don’t count against your user limit on paid plans.

What happens when I hit my record limit? You can still view and edit existing records, but you can’t add new ones until you upgrade or delete records to free up space.

Is Airtable cheaper than Notion? For teams, Airtable’s Team plan ($20/user/mo) is more expensive than Notion’s Team plan ($10/user/mo). But Airtable offers a more powerful database with relational data, automations, and extensions. For a detailed comparison, see our Notion pricing guide.